Processing of (personal) data by the entity in charge of the online application process

Data protection information for applicants
We are pleased that you are interested in us and that you are applying or that you have applied for a position in our company. We would like to provide you below with information on the processing of your personal data in connection with the application.
As a member of an internationally active group of companies in the heart of Europe, we are committed to the protection of personal data and adhere to the provisions of the EU General Data Protection Regulation (GDPR), among others. We would therefore like to inform you about the processing of your personal data in connection with the application.

Who is responsible for data processing?

The responsible party within the meaning of data protection law is the

Vamedis Group AG

Werkstrasse 6

CH-9444 Diepoldsau
You will find further information about our company, details of the persons authorised to represent it and also further contact options in our imprint on our website www.vamedis.com/legal

Which of your data do we process? And for what purposes?

We process the data you have sent us in connection with your application in order to assess your suitability for the position (or other open positions in our companies, if applicable) and to carry out the application process.

On what legal basis is that based?

The legal basis for the processing of your personal data in this application procedure is primarily Art. 88 GDPR. Accordingly, the processing of data required in connection with the decision on the establishment of an employment relationship is allowed.
Should the data be required for legal prosecution after the application process has been completed, data processing may be carried out on the basis of the requirements of Art. 6 GDPR, in particular in order to safeguard legitimate interests pursuant to Art. 6 para. 1 lit. f) GDPR. Our interest then consists in the assertion or defence against lawsuits.

How long will the data be stored?

Data of applicants will be deleted after 3 months in case of rejection.
In the event that you have agreed to further storage of your personal data, we will transfer your data to our applicant pool and thus take it into account when filling vacancies in the future. The data in the applicant pool will be deleted after two years.
If you are awarded a position during the application process, the data from the applicant data system will be transferred to our personnel information system.

To which recipients is the data passed on?

The Vamedis Group AG as the responsible party and client has concluded a so-called order ver ar at tungs contract with RKK Rudolf GmbH, Munich, Germany, which ensures that the data processing is carried out in a permissible manner.
As a service provider and contractor, RKK Rudolf GmbH processes the data for the entire personnel and application process on behalf of Vamedis Group AG.
In this context, the RKK Rudolf GmbH obtains knowledge of your personal data.
Your application data will be reviewed by the Human Resources Department after receipt of your application. Suitable applications are then forwarded internally to the management and the departmental representative responsible for the respective open position.
Then the further procedure will be coordinated. In principle, only those persons in the company have access to your data who need it for the proper course of the application procedure.

Your rights as a "data subject”

You have the right to obtain information about the personal data we process about you.
In the case of a request for information that is not made in writing, we ask for your understanding that we may then require evidence from you to prove that you are the person you claim to be.
Furthermore, you have a right to rectification or erasure or to restriction of processing, insofar as you are entitled to this by law.
Furthermore, you have a right to object to processing within the framework of the legal requirements. The same applies to a right to data portability.

Our data protection officer

We have appointed a data protection officer in our company. You can reach her under the following contact options:

Vamedis Group AG

Werkstrasse 6

CH-9444 Diepoldsau
E-mail: datenschutz@vamedis.com

Right of appeal

If you consider that the processing of personal data concerning you infringes the GDPR, you have the right to lodge a complaint with a supervisory authority, in particular in the Member State of your residence, place of work or the place of the alleged infringement, without prejudice to any other administrative or judicial remedy.

Processing of (personal) data by the operator of the recruitment website

General information

This recruitment website is operated by Personio SE & Co. KG, which offers a human resource and candidate management software solution (https://www.personio.com/legal-notice/). Data transmitted as part of your application will be transferred using TLS encryption and stored in a database. The sole controller of this data within the meaning of article 24 of the GDPR is the enterprise carrying out this online application process. Personio’s role is limited to operating the software and this recruitment website and, in this context, being a processor under article 28 of the GDPR. In this case, the processing by Personio is based on an agreement for the processing of orders between the controller and Personio. In addition, Personio SE & Co. KG processes further data, some of which may be personal data, to provide its services, in particular for operating this recruitment website. We will refer to this in more detail below.

The controller

The controller under data protection law is:
Personio SE & Co. KG
Seidlstraße 3
80335 München
Tel.: +49 (89) 1250 1004
Entry in the commercial register
Commercial register entry number: HRA 115934
Registration Court: Amtsgericht München
Data Protection Officer contact: privacy@personio.com

Access logs (“server logs”)

Each access to this recruitment website automatically causes general protocol data, so-called server logs, to be collected. As a rule, this data is a pseudonym and thus does not allow for inferences about the identity of an individual. Without this data, it would, in some cases, be technically impossible to deliver or display the contents of the software. In addition, processing this data is absolutely necessary under security aspects, in particular for access, input, transfer, and storage control. Furthermore, this anonymous information can be used for statistical purposes and for optimizing services and technology. In addition, the log files can be checked and analyzed retrospectively when unlawful use of the software is suspected. The legal basis for this is §25 subsection 2 Sentence 2 TDDDG. Generally, data such as the domain name of the website, the web browser and web-browser version, the operating system, the IP address, as well as the timestamp of the access to the software is collected. The scope of this log process does not exceed the common log scope of any other site on the web. These access logs are stored for a period of up to 7 days. There is no right to object to this.

Error logs

So-called error logs are generated for the purpose of identifying and fixing bugs. This is absolutely necessary to ensure we can react as quickly as possible to possible problems with displaying and implementing content (legitimate interest). As a rule, this data is a pseudonym and thus does not allow for inferences about the identity of an individual. The legal basis for this is §25 subsection 2 Sentence 2 TDDDG. When an error message occurs, general data such as the domain name of the website, the web browser and web-browser version, the operating system, the IP address, as well as the timestamp upon occurrence of the respective error message and/or specification is collected. These error logs are stored for a period of up to 7 days. There is no right to object to this.

Use of cookies

So-called cookies are used on parts of this recruitment website. They are small text files which are stored on the device with which you access this recruitment website. As a general rule, cookies serve the purpose of ensuring secure access to a website (“absolutely necessary”), implementing certain functionalities such as standard-language settings (“functional”), improving the user experience or the performance of the website (“performance”), or placing targeted advertisements (“marketing”). On this recruitment website, we generally use only cookies that are absolutely necessary, functional or performance-related, in particular for implementing certain default settings such as language, for identifying the job advertising channel, or for analyzing the performance of a job advert via which a user accessed this recruitment website. The use of cookies is absolutely necessary for providing our services and thus for the performance of the contract (article 6 (1) b) of the GDPR). Period of storage: up to 1 month or until the end of the browser session Right to object: You can determine via your browser settings whether you allow or object to the use of cookies. Please note that deactivating cookies may result in limited or completely blocked functionalities of this recruitment website.

Rights of data subjects

If Personio SE & Co. KG as the controller processes personal data, you as the data subject have certain rights under Chapter III of the EU General Data Protection Regulation (GDPR), depending on the legal basis and the purpose of the processing, in particular the right of access (article 15 of the GDPR) and the rights to rectification (article 16 of the GDPR), erasure (article 17 of the GDPR), restriction of processing (article 18 of the GDPR), and data portability (article 20 of the GDPR), as well as the right to object (article 21 of the GDPR). If the personal data is processed with your consent, you have the right to withdraw this consent under article 7 III of the GDPR. To assert your rights as a data subject in relation to the data processed for the purpose of operating this recruitment website, please refer to Personio SE & Co. KG’s Data Protection Officer (see item B).

Concluding provisions

Personio reserves the right to adjust this data privacy statement at any point in time to ensure that it is in line with the current legal requirements at all times, or in order to accommodate changes in the services offered, for example when new services are introduced. In this case, the new data privacy statement applies to any later visit of this recruitment website or any later job application.